Thanks to the advent of dematerialization as well as computer systems, electronic signatures are becoming more and more common. Like the handwritten signature, this allows you to approve the concordance of a document. Since today’s world is turning to digital, the electronic signature is becoming a real necessity. But what is the electronic signature used for and how does it work? Here are the answers to all these questions.
The electronic signature: what is it?
Unlike a handwritten signature, the electronic signature is certainly not visible. Indeed, it is made up of encrypted characters that do not appear in the content of the document intended to be signed. This signature not only guarantees the conformity of the author of the document, but also verifies its alterations as well as its modifications. However, making an electronic signature is highly impossible if you do not have good software. By choosing electronic signature software, you can sign electronically, regardless of the file types and electronic documents. Namely purchase orders, quotes, payslips and more. This saves you considerable time in addition to a reliable document and a well-defined signature.
How does an electronic signature works?
Indeed, the operation of the electronic signature depends on the solution you want to choose. As mentioned previously, software or an API is required. This software must be offered by your service provider. To do this, simply download the software from your computer or via the file sharing site visible on your software, then you attach the signatories while inserting the tags in the dedicated places for these signatures. Once finished, you can send the document by email without forgetting the link.
The advantages of electronic signature
An electronic signature is much more effective than a handwritten signature. As mentioned above, it allows the authentication of the signer. What is more, it approves the conformity of the document. Without forgetting that favoring an electronic signature guarantees non-repudiation. In other words, the sender of the document certainly cannot refuse, to have transmitted it. Therefore, even in case of a problem, the e-mail receiver can immediately verify that it is indeed the document sent by the right person and that the signature is certainly not faked..